Privacy policy

The Lenze Group is pleased about your interest in our products and our company. It is particularly important to us to ensure the highest possible protection of your personal data. Therefore, with this privacy statement, we want to inform you about our commitment to protecting your privacy.

The protection of your privacy is crucial, especially for future Internet-based business and service models. With this privacy statement, we want to underline our commitment to protecting your privacy. We take the protection of your personal data very seriously and operate our systems in accordance with the respective rules and laws on data protection and data security. If we involve external companies in the processing of your data, we ensure that our partners also comply with the data protection regulations.

This privacy statement clarifies the nature, scope and purpose of processing personal data within the Lenze group. It is based on the terminology used by the European directive and regulation provider in the adoption of the General Data Protection Regulation (GDPR).

Responsible for data processing in connection with our website:

Lenze SE
Hans-Lenze-Straße 1
D-31855 Aerzen

The data protection officer can be contacted by e-mail at dataprivacy@lenze.com
and by mail at Hans-Lenze-Straße 1, D-31855 Aerzen.

Personal data

Personal data are all information relating to an identified or identifiable natural person (hereinafter referred to as "the person concerned"). Identifiable is a natural person who can be identified directly or indirectly, in particular by assigning it to an identifier such as a name, to an identification number, to an online identifier or address, etc.

Affected person

The person concerned is any identified or identifiable natural person whose personal data is processed by the controller.

Processing

Processing is any operation performed with or without the help of automated procedures or any such series of operations in connection with personal data such as the collection, recording, organization, arranging, storage, adaptation or alteration, reading, retrieval, use, disclosure by transmission, dissemination or any other form of provision, matching or linking, restriction, deletion or destruction.

Consent

Consent shall be provided by the person concerned voluntarily for the particular case in an informed and unambiguous manner, in the form of a declaration or any other clearly affirming act with which the person concerned understand that you agree to the processing of the personal data relating to you.

Customer and Prospect Relationship Management

Personal data that you provide to us as a customer or prospect (e.g. personally, at trade fairs, surveys, telephone, etc.), is used for contact maintenance, for information on products or of the company, invitation to events, etc.

The legal basis of the data processing is Art. 6 paragraph 1 lit. a), b) and f) GDPR.

Customer Quote Request and Order Processing

Your personal data, which you make available to us within the scope of the request for quotation, order processing, license processing, configurations, etc. will be used to process the respective business transactions with you.

The legal basis of the data processing is Art. 6 paragraph 1 lit. b) and f) GDPR.

Supplier Management and Order Processing

Personal data that you provide to us as part of the settlement of inquiries, orders, etc. will be used for the processing of the respective business transactions with you.

The legal basis of the data processing is Art. 6 paragraph 1 lit. b) and f) GDPR.

Video Surveillance

We would like to inform you that parts of our buildings or properties are being monitored by video.

On the local signs we inform you about

• The responsible company of the Lenze group and the contact person on site, this can provide you with additional information on the technology used, etc. if necessary.
• The video surveillance systems used serve to enforce our house law and to protect our legal assets.
• In exceptional cases, we use video surveillance systems to document projects or construction activities. We refer to different storage methods or times in these cases.

The legal basis of the data processing is Art. 6 paragraph 1 lit. f) GDPR.

For the Lenze Group, it is especially important to guarantee the maximum possible protection for your individual personal data. Our Internet activities in all the countries where we maintain websites are, therefore, in accordance with the data-protection and data-security laws that are applicable there. In the following text, we indicate what information we gather and what we do with it.

Personal data

We do not collect any personal data via our Websites without your consent. You alone decide whether you wish to disclose this data or not, for instance in the course of registration, a request or other such procedure. We use your personal data in order to respond to a request, process your order or to grant you access to special information or offers. In the interests of nurturing customer relationships, it may also be beneficial for us to store and process your personal data and pass it to the company in the country you have indicated in your request.

We store IP addresses for a maximum of 14 days. This information is stored for data integrity reasons, so that we are able to ensure the stability and operational reliability of our system.

If you do not wish to divulge your personal data to us within the context of fostering our customer relationship (and particularly for the purposes of direct marketing or market research), we will of course respect your wishes. We will not sell your personally identifiable information.

When you enter data on forms, you do so voluntarily. However, your consent to the collection, storage and processing of your data can be revoked by you at any time. The data processed before we receive your request may still be legally processed.

Registration for webinars or live webcasts is done via contact forms that we have implemented as part of our HubSpot integration. Invitations to virtual meetings are sent directly by Lenze employees in the form of e-mails, for example. We use systems hosted by Microsoft in a European data center to deliver the webinars or live webcasts. Data of participants will be processed and stored on the systems of the third-party provider.

This includes registration and/or contact data and, where possible (or activated)

• written or spoken contributions
• shared screen content

of the participants.

We have also concluded an agreement on order processing within the framework of the Service Terms pursuant to Art. 28 DSGVO with Microsoft, which contains EU standard contractual clauses. Further information can be found in the Microsoft data protection information. We kindly ask you to also observe this data protection information.

The legal basis for this data processing is based on Art. 6 Para. 1 lit. a), b) and f) GDPR.

We use HubSpot for our online marketing activities. This is an integrated software solution that covers various aspects of our online marketing.

These include:

• Email marketing (newsletters and automated mailings, for example for providing downloads)
• Social media publishing & reporting
• Reporting (e.g. traffic sources, accesses etc.)
• Contact management (e.g. user segmentation & CRM)
• Landing pages and contact forms
• Chat

Our sign-up service allows visitors to our website to learn more about our company, download content, and provide their contact information and other demographic information.

We use your personal data collected in the context of online marketing, in particular the areas of interest indicated, in order to provide you with personalized product and service offers. By providing us with your name, you enable us to address you personally and simplify the management of your data. Your address data, in particular your postcode, enables us to provide you with regionally tailored offers.

Furthermore, we constantly strive to improve our offering. This also includes the evaluation of the newsletters we send, for example whether the communicated email address is actually accessible, which newsletters are opened, which links are clicked within the newsletter, and whether a response ((automatic) reply, error message, etc.) has been generated.

This information and the contents of our website are stored on servers of our software partner HubSpot. They can be used by us to get in contact with visitors to our website and to determine which services of our company are of interest to them.

All the information we collect is subject to this data protection statement. We use all the information collected exclusively to optimise our marketing.

HubSpot is a software company from the USA with a branch office in Berlin.

Contact:

HubSpot 
Unter den Linden 26 
10117 Berlin
+49 30 56796549

More information about Hubspot data protection:

• HubSpot's privacy policy
• HubSpot's GDPR-comliance

More information about HubSpot cookies:

• Client cookies
• Privacy and security
  

You can revoke your consent (use of your email address, use of your personal data) at any time. The revocation does not affect the lawfulness of the data processing up to the time of the revocation. Please use the unsubscribe page. You will also find instructions on how to unsubscribe in the footer of every newsletter.

The data processing will be carried out in accordance with Art. 6 (1) lit. a) and Art. 6 (1) lit. f) GDPR.

Social media in general

We also offer you through our social media pages (Facebook, YouTube, Twitter, Kununu, Xing, LinkedIn, Instagram, Threads) based on Art. 6 paragraph 1 lit. a) GDPR has an extensive personal support and the possibility to stay in touch with us. These social media services collect personally identifiable information, e.g. via their profile or social plug-ins, which are implemented in third party websites.

When you visit a page of our website that contains such a plugin, your browser establishes a direct connection with the servers of the respective companies. The content of the plugins is transmitted directly to your browser and integrated into the website. We therefore have no influence on the extent of the data that the respective companies collect with the help of these plugins.

We therefore inform you according to our knowledge:

By incorporating the plugins, the respective companies receive the information that they have called the corresponding page of our Internet presence. If you are logged in to one of the companies listed above, you can assign the visit to your local account. When you interact with the plugins, the corresponding information is transmitted from your browser directly to the respective company and stored there. If you do not have an account with any of the companies listed above, you may still be able to find and store your IP address.

Therefore, it cannot be ruled out that every visitor to our website is registered by the company listed above by his IP address and the URL called up, even if he does not click on the plugins and also does not use a user account at is registered with the company.

The purpose and scope of the data collection and the further processing and use of the data by these companies, as well as their respective rights and settings for the protection of your privacy, can be consulted in the privacy policy of:

• Facebook Privacy Policy
• YouTube Privacy Policy
• Twitter Privacy Policy
• Kununu / Xing Privacy Policy
• LinkedIn Privacy Policy
• Instagram Privacy Policy
• Threads Supplemental Privacy Policy

Our Facebook/ Instagram/ Threads info pages are provided by Facebook/ Instagram/ Threads and editorially supervised by the above-mentioned person (owner of the info page, hereinafter „we“).

Name and address of the persons responsible

Jointly responsible for the operation of our info pages within the meaning of article 26 DSGVO as well as other data protection law provisions are

Meta Platforms Ireland Ltd.
Merrion Road,
Dublin 4, D04 X2K5, Ireland
(hereinafter "Meta")

and

Lenze SE
Germany.

Data processing of personal data by Meta

Meta processes personal data from you when you visit our info page. You can find out which personal data is processed by Meta and what privacy rights you have over Meta under the linked privacy policies by Facebook/ Instagram/ Threads. We as the owner of the info page have no influence on the data processing by Meta.

The Facebook privacy statement
The Instagram privacy statement
Threads Supplemental Privacy Policy

Setting options and access to statistical data

Meta provides the owner of the info page with the following options and grants access to the following data:

• We can set for our info page or for individual posts published on the info page, which target group is to be reached. The setting is based on general parameters (e.g. age group, language, region, interests) that can be used to control our content to specific groups. We are unable to address or identify individual individuals on the basis of the settings that we have been granted.
• Meta grants us access to statistical analyses that provide information about the use of our info page. The analyses that are visible to us do not allow us to individually analysis of the usage behaviour of individual persons. We can only view aggregated data (e.g. number of hits, likes, followers, region of origin, age group, gender), which provide information about our audience and the use of our info page.

More information about the statistics that Facebook provides.

Furthermore, the owner of the info page cannot influence the data processing of Meta. We process this data in order to protect our legitimate interests according to Art. 6 paragraph 1 lit. f) GDPR to better understand and optimize the use of our info page.

Data collection and processing when contacting us

When you send us messages via Facebook/ Instagram/ Threads, we receive the following data from Meta:

• Message entered
• Name
• Profile
• Attachments
• Voice messages

This personal information is used to process your request.

If you contact us via email or via other Facebook/ Instagram/ Threads features (such as comments), the information you provide will be stored as well as your username and other information about your Meta usage behaviour. For data processing through Meta, please refer to the linked privacy policies. We process your personal data for the processing of your request within the Lenze group. A transfer to third parties does not take place unless your request requires this. In case of doubt, we will explicitly point it out.

We use analysis and conversion tracking technologies from LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Ireland ("LinkedIn"). LinkedIn uses cookies and pixels to identify you, the LinkedIn Insight tag collects information about your use of our website (URL, referrer URL, IP address, device and browser characteristics). LinkedIn's technologies allow us to display relevant advertising based on your interests. LinkedIn provides us with aggregated and anonymous reports about ad activity and how you interact with our site.

You may opt-out of LinkedIn's analysis of your user behavior at or by using appropriate browser settings to prevent "Do Not Track".

For more information about LinkedIn's privacy policy, please visit:

• LinkedIn privacy policy
  

The legal basis of data processing is Art. 6 para. 1 lit. a) GDPR. There are predominant legal and economic interests of Lenze in the analysis, optimization and economic operation of our website as well as the needs-based design of advertising measures using social media.

The information collected as part of LinkedIn Conversion Tracking is also processed on systems of LinkedIn Inc. in the USA.

The platform is used for planning and designing machine solutions based on the Lenze product portfolio and can only be used with a registered user. For this purpose, we can link user accounts from the Microsoft Azure Cloud or create local accounts.

The planning of machine solutions is organized in the framework of projects, primarily processing technical product data. The planner has the possibility to store contact persons for the prospect/ customer as well as the Lenze ones in order to individualize system reports or to involve affected persons in the collaboration on the project. The processing of contact person data is the responsibility of the planner. In the event of an objection, Lenze, as the platform operator, has the right and the opportunity to correct or to delete the relevant personal data.

Within the scope of system operation, data is stored for the analysis of errors and improvement of the platform.

By requesting registration, you consent to the administration of your user data for the operation of the platform. The data processing will be carried out in accordance with Art. 6 (1) lit. a) and Art. 6 (1) lit. f) GDPR.

• Data Security

Your data may be processed by a service provider within the scope of order processing. In this case we will structure the contractual relationship in accordance with the relevant requirements of Art. 6 in accordance with Art. 28 GDPR. Both Lenze SE and the provider use technical and organizational security measures to protect your collected data against accidental or intentional manipulation, loss, destruction or access by unauthorized persons. Our security measures are continuously improved in line with technological developments.

• Your Rights

You have the right to receive information about your personal data stored by us. In addition, you have the right to delete or block inadmissible data or correct incorrect data. You have a right of revocation for data that we have collected in the context of a consent. The revocation does not affect the lawfulness of data processing until revocation. For this purpose, you can send us an e-mail to dataprivacy@lenze.com.

Lenze SE
Data Protection Officer
Postbox 101352, D-31763 Hameln
Hans-Lenze-Straße 1, D-31855 Aerzen
+49 5154 82-0
+49 5154 82-2800
dataprivacy@lenze.com

You are entitled any time to request information about whether and what personal data about you is stored by us.

If your personal data is being processed, you are the 'data subject' in terms of GDPR and you have the following rights towards the controller:

Right of access: You may ask the controller to confirm whether your personal data is processed by us, for what purposes and period this applies, which categories of personal data are concerned and who the recipients or categories of recipient are to whom the personal data have been or will be disclosed.

Right to rectification and restriction of processing: You are entitled to have inaccurate personal data rectified, or completed if it is incomplete. Moreover, you have the right to obtain from the controller restriction of processing, especially if there are any statutory storage obligations.

Right to erasure: You have the right to obtain from the controller the erasure of your personal data if you withdraw your consent on which the processing is based.

Right to data portability: You have the right to receive the personal data relating to you which you have provided to the controller, in a structured, commonly used and machine-readable format.

Right to object, right of withdrawal and right to lodge a complaint: You have the right to object to the processing of your personal data in certain circumstances and withdraw your declaration of consent under Data Protection Act at any time. You have the right to lodge a complaint with a supervisory authority.